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Safety Manuals

Safety Manuals

Experience has shown that written safety manuals approved by the employer, containing legal requirements for preventing health damages, helps to guarantee a more thorough training. The employee can peacefully read the written instructions and, if necessary, read it again in the future. Written instructions also guarantees to the tutor that some important requirement for preventing a health damage or injury will slip their mind during the instruction. In the case of later violations, the instructions enable to determine the reasons – whether the employee violated a requirement on purpose, or if the employee was not aware of the specific requirement at all.

Safety manuals of works and used devices, machinery, tools, vehicles and other equipment are introduced to the employee prior to beginning work, at the primary instruction. The employer must organize the compilation of safety manuals. One of the main tasks of the compiler is to make the instructions memorable and understandable. The first step towards a better material is to map the readers’ needs. Instructions are not only meant for the supervision – it is read by employees and direct managers who must follow the instructions. They need manuals where information is easily found and usable. A well written manual memorably exemplifies all safety requirements set in legislation, standards, and company internal regulations. Manuals with too much information will mostly remain unread.

Prior to writing safety manuals for tools, a question about the number of manuals and the amount of work equipment covered by it may arise. Covering the safety requirements of different tools in one manual is recommended only in the case when the employee uses them all. In the opposite case, the safety manuals must distinguish the requirements connected to the employee’s work from the requirements irrelevant for the employee. Combining the used tools to be covered by only one manual may be considered.

A written and approved safety manual tends to change. Experience from working, internal control of the working environment and risk assessment results, the summaries of occupational accidents, accident hazards and cases generally indicate the need to change the manual content. When safety manuals are updated, the employees must also receive follow-up instructing.

Regardless of the way the safety instructions are obtained and devised, the employer who approved the manuals is responsible for its’ content. Thus, prior to approving the instructions, check that it corresponds to the done work or used tool. Special attention must be paid to the legibility and practical application of described requirements.

Safety manuals are preserved following the order laid down in the company. The employee must be able to access the manuals at any time. Safety manuals should be provided to the tutors and person(s) responsible for reviewing the instructions. Brief information about the most important safety requirements of a certain device may also be placed directly at the workplace, yet a corresponding requirement does not exist.

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